| Traditionally HR professionals have spend most of | | | | payroll and benefits are automatically terminated |
| their time on administrative activities, but the | | | | at the same time. This means that you are no |
| pressure is now on for them to focus more on | | | | longer susceptible to cashflow leakage as a result |
| transformational work and so deliver more to the | | | | of this commonly made error. |
| business. HR departments are addressing this | | | | Payroll Software like Pocket payroll software |
| expectation both through structural changes that | | | | from Sage can help you in better integration. |
| enable them to standardize policies and | | | | There are many benefits of having integrated HR |
| procedures and through use of technology. | | | | capabilities with the payroll software or service, |
| An important trend in payroll solutions is | | | | including: |
| integration with HR applications. For progressive | | | | - No duplicate data entry – Changes made to |
| organizations HR, Payroll and Benefit functions | | | | the common HR and payroll database need to be |
| have tremendous overlap and sharing the data | | | | entered only once. This eliminates errors and the |
| ensures that all systems are in sync and using the | | | | need for duplicate entry of employee, pay rate, |
| most recent and accurate data. | | | | benefits and deduction information |
| Some key questions to ask when considering | | | | - Less paperwork — With payroll and HR data |
| integrating your HR and Payroll systems could be: | | | | stored in the same database you can reduce |
| • Do I believe that the flow of Management | | | | unnecessary paperwork. For example, if HR |
| Information within my business can be improved? | | | | enters a new benefit for an employee, the payroll |
| • Do I know whether management reports | | | | deduction amount can be automatically established |
| can be produce on demand, accurately on any | | | | as part of the benefit plan. There is no need to |
| day? | | | | submit another paper document to the payroll |
| • Does our current system save us money, | | | | department. |
| enhance our employee satisfaction and contribute | | | | - Integrated Reporting — Consolidated |
| to improved customer satisfaction? | | | | reporting is valuable to management, but is |
| • Are we utilising the human capital in the HR | | | | virtually impossible without an integrated database |
| department as effectively as possible? Does our | | | | and reporting tools. For example, management |
| HR and Payroll reside on different platforms? | | | | needs a report outlining each employee's "total |
| Although HR & Payroll are dependent upon | | | | compensation package." This report must contain |
| each other, they're completely different business | | | | employee information, benefits data from HR and |
| processes. That's why,even though they ought to | | | | compensation data including regular, overtime, |
| reside on the same platform, they often don't. | | | | bonus, commissions from payroll. You can only |
| Integrating benefits and payroll on a single, | | | | create this type of consolidated reporting with an |
| enterprise-level platform, if done properly, is fast, | | | | integrated solution. |
| accurate, and it doesn't require 24/7 supervision. | | | | Tips for an effective integration of payroll and HR |
| The utilising the latest manager and employee | | | | systems: |
| self-service technology you can now deliver the | | | | - Prepare to re-organise as part of the project. |
| platform's data via the Internet: your employees | | | | - Set realistic timetables - rushing will limit the |
| don't have to fill out paperwork, or trouble your | | | | value of the benefits realization. |
| HR staff on routine administrative matters. | | | | - Set a benefits realisation plan for the project |
| Everything they need is available via any desktop | | | | and monitor it during the course of the project, |
| browser. | | | | not just at the end. |
| The volume of paperwork generated during the | | | | - Tie in resources from your supplier. |
| administration of traditional payroll systems and | | | | - Ensure your policy and strategy requirements |
| your human resource management function is | | | | are met by the functionality of the product. |
| phenomenal - both for the employer and the | | | | The best performing companies all have HR |
| employee. Automating the Payroll process with | | | | departments that have the mandate to work |
| the HR function will result in greatly reduced paper | | | | strategically to fulfill the overall objectives of the |
| administration – at all employee levels - and will | | | | organization. For your company to maintain |
| virtually eliminate all the input errors. Additional | | | | competitive edge in today's market, your |
| integration benefits include the automatic update | | | | corporate HR department must also be granted |
| of employee records and entitlements. For | | | | this opportunity. |
| example when an individual is terminated, their | | | | |